I've made a couple of modifications as per the members forums:

ASA Numbers

You can now edit your own ASA number via your "My Account" page.

Swimmer Notes

You can add notes against swimmers via their profile page. When you are searching for a swimmer via the search box in the header or via the invoices page, if a swimmer has any notes, a little red flag appears next to their name. Hover over the icon with your mouse and the notes will show in a little popup.

Attendance Export

You can now export swimmer attendance records via the export feature. Go to "Swim Groups > Export Data" and select from the drop-down menu.

Note : You can only access the export feature if your club administrator has given you access to it.

Editor Update

Also the WYSIWYG editor that you use for adding/editing website pages and news items etc has been upgraded to the latest version. This is to fix certain browser specific bugs and also there is an improvement in speed, along with some new toolbar icons.

You can now export your swim times to CSV file. Go to "Groups > Export Data" and select the "Swim Times" report.

The system will export all of your club's swim times into one file grouped by swimmer and distance.

Exporting Swimmer's Details

You can now select which fields to include in the export like you can when running the best swim times report.

Outstanding Invoices

When you are viewing the outstanding invoices screen, you will notice a new icon next to the printer icon. Clicking this icon will export the invoices into an Excel file for you to save to your computer.

It was brought to my attention that if you set an instructor to be able to "Export Swimmer's Data" in their profile, they could not actually view the export page unless they were an admin user.

This has now been fixed.

Because of the sensitive nature of swimmer's details, you have to manually go into your instructor's profiles and tick the "Export Swimmer Details" box. Therefore admin users don't automatically get access to these exports.

This bit has not changed, only the bit that allows the instructor access to the export page if you have alowed them access.

Another feature has been added today...

Swim Times Leaderboard

I've added a best swim times leaderboard into the Swimmers login area so they can see who is best at what stroke and distance etc.

I realise that not all of you will want to allow this, so it is switched off by default/ To switch it on, goto "Setup, Club Details" and set the "Allow Swimmers to see eachothers swim times?" option to "Yes" and click the Update button at the bottom.

Once you have set that, when swimmers are logged in, they now have a new menu item under Swim Times called "Leaderboard".

It lists the top times per distance/pool and for both Male and Female.

Another couple of modifications:

Usernames

When you have gone through and added all your swimmer's login usernames it can be hard to know if you have done them all without manually checking each swimmers account.

I have now added "Login Username" to the Swimmers Details export CSV file, so to check simply goto "Groups, Export Data" and choose the top one (Full Swimmer Export).

You will see if you have missed any out.

Editing Swim Times

When viewing a swimmer's profile page, the swim times section at the bottom (Backstroke, Breaststroke etc), if you click on a stroke, all the times for that stroke are listed.

If you then click on a swim time you can now edit that time. When you click on "Update", you stay on the swimmer's profile page instead of being taken away from it.

I've added a new export report to the "Groups", "Export Data" page. You now have the following reports to run:

Swimmer Details - Full
This report sends you a csv file of all your active swimmers including the following fields:
Lastname, Firstname, DOB, Age, Gender, Address, Postcode, Emergency Contact, Phone, Email, Mobile, Notes, Doctor, Doctor Address, Doctor Phone

Swimmer Details - Partial
This report is a cut down version of the above report including the following fields:
Lastname, Firstname, DOB, ASA Registration, ASA Category

Outstanding Invoices
This report lists all your outstanding invoices including the following fields:
Invoice No, Invoice Period, Week, Swimmer, Invoice Type, Total

Outstanding Totals By Swimmer
This report lists all outstanding invoice totals by swimmer including the following fields:
Lastname, Firstname, Total Outstanding

If you can think of any more export reports you need, please let me know.

Accounts
How are you getting on with the new accounts feature I emailed you about the other week? I've not heard any comments so I presume no one has had a chance to look at it yet? (Except Andy from Melton).

Data Export

I've now completed the basic data export feature. You can export swimmer details and outstanding invoice information to a CSV file, then the system will email it to you.

Goto "Groups", "Export Data" to access this.

Granting Access

Because of the possible data protection issues, this feature is not enabled by default. You have to manually go into each instructor's account and select whether or not they can access the export feature. Click which ones they can access, then click the update button at the bottom to save it.

Sending Emails
Your coaches can now send emails out to all swimmers/groups instead of just administrators.

Swimmer Details
Swimmers can now edit their own email addresses in case they change them.

Export Data
Administrators can now export swimmer's data to a CSV file. Goto "Groups", "Export Data".

At the moment, you can export the following swimmer's details:

name, dob, gender, address, postcode, emergency contact, phone, email, mobile, notes, doctor, doctor address, doctor phone

When you run the export, the file will be emailed to you automatically.

If there are any other export reports that you want adding, please let us know.

Bug Fix
On the group reports page, there was a bug where by when you clicked on the "Print" icon on the best swim times report. The results were not the same on the print view. This is now fixed.

You can also now sort the print view table on the above page the same way as the results page (click on column heading).