I've made a couple of modifications as per the members forums:

ASA Numbers

You can now edit your own ASA number via your "My Account" page.

Swimmer Notes

You can add notes against swimmers via their profile page. When you are searching for a swimmer via the search box in the header or via the invoices page, if a swimmer has any notes, a little red flag appears next to their name. Hover over the icon with your mouse and the notes will show in a little popup.

Attendance Export

You can now export swimmer attendance records via the export feature. Go to "Swim Groups > Export Data" and select from the drop-down menu.

Note : You can only access the export feature if your club administrator has given you access to it.

Editor Update

Also the WYSIWYG editor that you use for adding/editing website pages and news items etc has been upgraded to the latest version. This is to fix certain browser specific bugs and also there is an improvement in speed, along with some new toolbar icons.

I've expanded the finance section to include invoice credits. If you have access to the finance section, goto "Finances > Invoices > Issue Swimmer Credits".

Select from the form options and click the check box next to the swimmers you want to issue a credit to.

Swimmer's credits will be displayed within their profile page under the "Finance" tab.

You can then either give the swimmer the cash next time you see them, or knock the credit off their next invoice etc

Once you have "issued" the credit to the swimmer, click on the credit date on the "Finance" tab of the swimmer in question and set the issued date. This is so you can keep track of when you gave the money (or whatever) to the swimmer.

You can also enter any relevant notes in the "notes" field.

Attendance Sheets

I've expanded the attendance sheet printouts a little. Now you can print 1 month, 2 months or 3 months at once.

Simply select the relevant link next to the session/group in question.

I've added a couple of new features today:

Outstanding Invoice Emails

You can now choose dates so that not all of the invoices are emailed to swimmers. Useful if you create your invoices early, then swimmers aren't asked to pay for a period that they haven't swam in yet!

Editing Swimmer's Details

Also parents can now edit more information for their swimmers. I've added the emergency contact details, school and allergies. It was also requested that swimmers are able to edit this information too. Please login and go to the SCM forums to post your comments on this because I suspect some of you may not want swimmers to have access to that information?

You can now print of attendance sheets for swim groups as well as swim sessions.

Click on the group name under the swim sessions section to view a popup of all the swimmers in that group in printable format.

I have changed the layout of the swimmer’s page and "invoices" page  with the addition of tabbed sections.

Swimmer’s Profile

The swimmer’s profile page is now broken down into 5 main tabs. Basic Details, Expanded Details, Finances, Swim Times & Awards

All Invoices

The two pages, “All Paid Invoices” and “Outstanding Invoices” have been consolidated onto one page with 2 tabs – Outstanding Invoices and Paid Invoices

I have added the following new fields to swimmer's profiles:

• Date joined teaching group
• School attended
• Consent for image use
• Country of International Representation
• Discipline
• Disability Details
• Ethnicity

Parents can now view and edit their children's address and doctor's details. When parents are logged in, there is a new menu link called "My Swimmers". Clicking on that will list all the swimmers assigned to their account.

When parents change any swimmer's details, your club admin will receive a notification email letting you know the changes.

I have added the swimmer's group to the main "view swimmers" section.

This way you can tell if you have added any swimmers but forgotten to allocate them to a swim group.

There was a bug where swimmer's photos were not uploading and assigning to the swimmer's profile properly.

This has now been fixed.

It was brought to my attention that if you set an instructor to be able to "Export Swimmer's Data" in their profile, they could not actually view the export page unless they were an admin user.

This has now been fixed.

Because of the sensitive nature of swimmer's details, you have to manually go into your instructor's profiles and tick the "Export Swimmer Details" box. Therefore admin users don't automatically get access to these exports.

This bit has not changed, only the bit that allows the instructor access to the export page if you have alowed them access.

I've made some small updates to the system today:

Swim Sessions
When you view your swim sessions under "Setup, Swim Sessions", it now displays how many swimmers you have assigned to that session in brackets next to each one.

Attendance Reports
You can now pick a specific month to list the attendance records on your "Group ReportS" page. So if you wanted to see who attended for July, simply select "Jul" in the drop-down field for the month and click "Run Report".

This uses the current year only.

Exporting Data
I've added a new finance report to the data export page; Outstanding invoices 3 months or greater.

This way you can chase the late payers more easily.

I've made a couple of slight changes after receiving a couple of support tickets...

Previously, there was no real way of telling if your swimmers were logging in and using the SwimClub system.

You can now see when they last logged in by running the "All Swimmers" report on the "Group Reports" page. I have added a new column called "Logged In" which lists the date when the swimmer last logged into SCM.

Teaching Groups

I've also added a new column to the "Swimmers Details - Full" CSV export. The system now lists their teaching group just after their surname field.

As requested in the SwimClub forums, I've added/changed a couple of things.

Phone Numbers
There was some confusion with the swimmer's details page layout. Previously there wasn't a "home phone" field for the swimmer, but there was a "mobile" one. These have been changed round now so near to the swimmers address is their home phone.

Also, under emergency contact 1 and 2 I have added "mobile" fields.

Choosing Gala Swimmers
It was also mentioned that it was a bit of a hastle to add multiple swimmers to a gala from the best swim times report page. This has now been totally changed.

Now there is a checkbox where the old "arrow" used to be. To include a swimmer in a gala, simply click the checkbox on their row (choose multiple swimmers if need be) and then scroll to the bottom of the table.

Select the gala in question and click the "Go" button to add all the checked swimmers to the gala you selected.

Like to know who's birthdays are coming up in your club?

I've just added a new "Group Report". Simply select "Upcoming Birthdays" from the report drop-down field and choose a month. Click the run report button and all swimmers with birthdays in that month will be listed.

Click on the printer icon to view a printer friendly list.

Swimmer's Extra Info Field
When you are viewing the outstanding invoices page, if you hover your mouse over the swimmer's name, anything you entered into their "Notes" field will show in a little popup.

Paid Invoices
On the "All Paid Invoices" page, I have added an extra field "Paid Date" so you can see when an invoice was paid by the swimmer.

Gala Emails
When you are emailing swimmers to tell them that they have been selected for a specific gala, you can now choose to leave out swimmers that you have previously emailed regarding that gala.

Useful if someone drops out and you need to email the new swimmer, that way all swimmers already emailed will not receive the email again.