When running your swimming club, there are certain features that you need. The main feature and our unique selling point (USP) is that our system runs online. You can access your swimming club's administration system from anywhere in the world that has an internet connection. Why stick to a program on your home pc that only you can use? Share the management of your club with however many people you need!

Here are the features of SwimClub, broken down into the main sections.

Administration

You can have as many administrators as you need to run your system. Administrators have access to everything.

Instructors

• Unlimited instructors
• Run reports on your group
• Lock down instructors to their own group(s)
• View group financial information
• Export data to CSV format such as swimmer details, outstanding invoices, swim times etc
• Mobile version for "smartphones"
• Club Incident Book to record incidents/accidents

Swimmer Management

You can have as many swimmers as you need. Each swimmer has their own "profile" in the system, and you can store information about each swimmer such as:

• Name
• Date of birth
• Address
• Contact number/Emergency contact
• Doctors details
• Email address
• Teaching group
• Swim times
• Awards
• Invoices & payment receipts
• Facebook single signon
• Online registration forms for new swimmers
• + much more

Teaching Group Management

• Unlimited teaching groups
• Unlimited swimmers in each group

Gala Management

• Add unlimited galas
• Assign swimmers to galas
• Send emails to swimmers inviting them to the gala
• Swimmers can click a link in the email to confirm they can or can not attend etc
• Bulk Import Swim Times via CSV

Parents

• Unlimited parents logins so they can view their children's swimming progress & awards etc. Each parent can view up to 4 swimmer's profiles.

Finance Management

• Issue and print invoices (with your own logo on)
• Issue and print payment receipts (with your own logo on)
• Email PDF payment receipts
• Manage outstanding invoices
• Invoice periods
• Group fees
• Full accounting including profit & loss etc
• Send emails/letters to chase outstanding fees
• Online invoice payments

Newsletters

• Send email newsletters to your swimmers, instructors, parents and committee members at the click of a button

Document Management

• Upload documents so that instructors/swimmers/parents can have access to the same files
• Keep all club files in one place
• Display public folders/files on your club website for the public to download (clubs on Option 1 only)

Security

SwimClub is running on a dedicated server in a state of the art data centre. Every step has been taken to ensure your data is secure. The system runs under an encrypted (SSL) connection when you are logged in for extra security. All data is also backed up several times a day.

Website Management Features

If you choose option 1 or 3, you will also get a fully functional website that you can manage all from within your SwimClub control panel. View a demo website here.

• Add, edit and delete pages
• News section to post latest news
• Upload files and images
• Easy to use editor
• Search engine friendly pages for better rankings
• Send newsletters to your website visitors when they subscribe
• Receive trial requests from swimmers wishing to join your club (option 1 only)
• Built in eCommerce - Sell products such as swimwear or club kit
• Automatically display your club calendar and events on your website
• Add "private" members only pages so members have to login before viewing them (option 1 only)
• Integrated website visitor statistics (see how many visitors are viewing your pages and what keyphrases they are searching for in the search engines)
• Integrated "Facebook Comments" social plugin

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