SwimClub Manager Features

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When running your swimming club, there are certain features that you need. The main feature and our unique selling point (USP) is that our system runs online. You can access your swimming club's administration system from anywhere in the world that has an internet connection. Why stick to a program on your home pc that only you can use? Share the management of your club with however many people you need!

Here are the features of SwimClub, broken down into the main sections.

Administration

You can have as many administrators as you need to run your system. Administrators have access to everything.

Instructors

Unlimited instructors
Run reports on your group
Lock down instructors to their own group(s)
View group financial information
Export data to CSV format such as swimmer details, outstanding invoices, swim times etc

Swimmer Management

You can have as many swimmers as you need. Each swimmer has their own "profile" in the system, and you can store information about each swimmer such as:

Name
Date of birth
Address
Contact number/Emergency contact
Doctors details
Email address
Teaching group
Swim times
Awards
Invoices & payment receipts
etc

Teaching Group Management

Unlimited teaching groups
Unlimited swimmers in each group

Gala Management

Add unlimited galas
Assign swimmers to galas
Send emails to swimmers inviting them to the gala
Swimmers can click a link in the email to confirm they can or can not attend etc

Parents

Unlimited parents logins so they can view their children's swimming progress & awards etc. Each parent can view up to 4 swimmer's profiles.

Finance Management

Issue and print invoices
Issue and print payment receipts
Outstanding invoices
Invoice periods
Group fees
Full accounting including profit & loss etc

Newsletters

Send newsletters to your swimmers, instructors, parents and committee members at the click of a button

Security

SwimClub is running on a dedicated server in a state of the art datacentre. Every step has been taken to ensure your data is secure. The system runs under an encrypted (SSL) connection when you are logged in for extra security. All data is also backed up severaal times a day.

Website Management Features

If you choose option 1, you will also get a fully functional website that you can manage all from within your SwimClub control panel. View a demo website here.