This release marks an important step forward for SwimClub Manager. Version 8.0.0 introduces a cleaner, more flexible experience inside the web app, while the new website gives us a clearer and more useful home for product information, updates, guidance and resources for swimming clubs.

A smoother everyday experience

Version 8.0.0 has been shaped around the tasks clubs handle every day. We have focused on making common workflows quicker to navigate, easier to understand and more comfortable to use, especially for club volunteers and administrators who spend a lot of time working in the system.

One of the key improvements is a more efficient approach to member search and filtering. Finding the right member information quickly is central to club administration, so this update is designed to help you narrow down results more easily and get to the information you need with less friction.

Clearer attendance insight

We have also introduced a new visual attendance report, giving clubs a clearer way to review attendance patterns and understand what is happening across their sessions.

Rather than relying only on lists and figures, the new report is designed to make attendance information easier to scan, compare and act on. It should help clubs spot trends more quickly and support better day-to-day decisions.

Light mode, dark mode, your choice

Version 8.0.0 also introduces user-selectable interface themes. You can now choose the appearance that suits how and when you work, whether that is a bright light theme during the day or a calmer dark theme for longer sessions and lower-light environments.

This is a practical change, but an important one. SwimClub Manager is used by people with different preferences, devices and working routines, and the interface should feel comfortable as well as capable.

A refreshed website

Alongside the new web app release, we have launched a refreshed SwimClub Manager website. The new site has been created to make it easier for clubs to learn about the system, explore features, read updates and find useful information.

It also gives us a stronger place to share future product news, support articles, software updates and resources as SwimClub Manager continues to evolve.

Thank you for your feedback

As always, many of these improvements have been influenced by feedback from the clubs using SwimClub Manager every week. Your suggestions, questions and real-world experience help us understand what matters most and where the system can work harder for you.

Thank you to everyone who has shared ideas, reported issues, tested changes or simply told us how the system fits into your club's day-to-day work. That feedback directly shapes the improvements we make.

We are proud to launch Version 8.0.0 and the new website, and we remain committed to improving SwimClub Manager so it continues to support the needs of swimming clubs now and in the future.

This is not the full release announcement just yet, but we wanted to share a short preview of what is coming. There are some big improvements on the way, and the most noticeable one for many users will be the introduction of light and dark modes inside the app.

Light mode, dark mode, your choice

Everyone works a little differently. Some people prefer a bright, clean interface during the day, while others find a darker screen much easier on the eyes, especially in the evening or when working for longer periods.

Version 8 will give you the option to choose the style that suits you best. The new dark mode has been designed to feel calm, clear and comfortable, while the light mode keeps the familiar clean look that many clubs already know.

A new website too

Alongside the work inside the app, we have also been refreshing the SwimClub Manager website. The aim is simple: make it clearer, easier to browse, and a better reflection of where the system is heading.

The new website gives us a stronger place to explain what SwimClub Manager can do, share updates, publish helpful guides, and keep clubs informed as the system continues to grow.

More to come

Light and dark modes are only part of the story. Version 8 is shaping up to be an important release for us, and there is more going on behind the scenes than we are ready to talk about today.

We will share the full details nearer the time, but for now the message is simple: big things are coming, and Version 8 is not far away.

Thank you, as always, to every club using SwimClub Manager and sending us feedback. It genuinely helps shape what we build next, and we are looking forward to getting this update into your hands soon.

The national survey invited parents, coaches, volunteers and participants to share their experience of aquatics. Swim England said the responses would help inform work on membership systems, the website, competition review and wider support for everyone involved in the sports.

That national picture matters, but the same principle applies locally. Every club hears feedback all year round: a parent asking about gala entries, a swimmer confused about progression, a volunteer unsure who owns a job, or a coach spotting the same communication problem every weekend.

Feedback should not live in passing conversations

Most club committees are not short of opinions. The harder bit is turning those comments into a simple routine that survives busy pool nights, inbox overload and volunteer turnover.

A healthy feedback loop needs three basic ingredients:

• a clear place for members and parents to raise useful comments;
• a way to group themes without naming and shaming individuals;
• a committee habit of reviewing actions and telling members what changed.

Without that, feedback quickly becomes background noise. The same issue can be raised by five different families, but because it arrives through five different routes, nobody sees the pattern until frustration has already built up.

Why this matters for swimming clubs

Swim England's wider work has repeatedly linked member voice with culture, welfare, systems and support. Its values and vision roadshows were built around hearing from members, clubs, learn-to-swim providers, operators, coaches, teachers and partners after the Heart of Aquatics Listening Report.

For clubs, that is not abstract governance language. It affects everyday trust. Families want to know how decisions are made. Volunteers want jobs to be realistic and properly handed over. Coaches need admin processes that support swimmers rather than distract from them. Committee members need evidence, not just whoever spoke most loudly at the last meeting.

Swim England's Club Health Tracker focuses on areas such as coaching and teaching, financial management, pool operator relationships, governance, growth and volunteers. Those are exactly the areas where regular member feedback can help clubs spot strengths and weaknesses before they become bigger problems.

Make feedback manageable

Clubs do not need a corporate research department. A simple monthly rhythm is usually more useful than an annual burst of survey energy that disappears into a spreadsheet.

Useful questions might include:

• what are members asking about most often?
• which admin jobs are creating avoidable work for volunteers?
• where are parents or swimmers unclear about next steps?
• what can the club explain better before the next meet, term or AGM?

The important part is closing the loop. Even a short update such as "you said, we did, still reviewing" can make a club feel more organised and open. It also reduces the sense that feedback vanishes the moment it is submitted.

The admin layer matters

Good listening still needs good records. If feedback is scattered across WhatsApp messages, old emails, paper forms and committee memory, it is difficult to prioritise fairly or prove that concerns have been handled properly.

That is where SwimClub Manager can support the less glamorous side of club life: keeping member records, roles, communications and actions easier to manage in one place. It will not decide what a committee should do, but it can help make sure useful information does not get lost between sessions.

The lesson from Swim England's survey is not simply that members should be asked for views. It is that clubs work better when listening becomes a routine, not a one-off exercise.

Sources: Swim England 2026 Member Survey; Swim England values and vision roadshows; Swim England Club Health Tracker launch.

The research looked at the experiences of more than 1,000 parents and over 600 swimming teachers. Its clearest message is simple: for families of neurodivergent children, understanding a child’s individual needs matters more than location, progression, cost or class size when choosing lessons.

That is a strong reminder that inclusion is not just a policy statement. It is something families feel in the way a club asks questions, shares information, adapts sessions and gives teachers enough support to respond calmly when a swimmer is anxious, tired or overwhelmed.

What the findings mean for clubs

The report highlights a gap that many clubs will recognise. Teachers and coaches often want to support neurodivergent swimmers well, but do not always feel confident adapting sessions or communicating with parents. Almost a third of swimming teachers who responded said they had not received neurodiversity training since qualifying, even though many regularly see neurodivergent-related needs in lessons.

For club committees, lesson coordinators and welfare teams, that points to a practical checklist:

• make it easy for parents to share useful information before the first session;
• agree what teachers, coaches and volunteers need to know, and how that information is kept up to date;
• review whether class sizes, ratios and poolside routines are working for swimmers who need more predictability;
• use visual aids, simple instructions and consistent session structures where they help;
• build neurodiversity training into the club’s regular workforce development plan.

None of that requires clubs to create a completely separate pathway. In fact, Swim England’s message is the opposite: the goal is to help the existing workforce make realistic, achievable adaptations so more children can enjoy safe, supportive swimming.

Training is the next practical step

Swim England is pointing clubs, operators and teachers towards its An Introduction to Neurodiversity in Aquatics CPD. The three-hour theory-based course is open to people aged 16 and over, including teachers, coaches, volunteers, officials and the wider aquatic workforce.

That makes it relevant beyond learn-to-swim providers. Competitive clubs also rely on parent volunteers, team managers, officials and coaches who may be supporting swimmers through busy changing areas, noisy galas, unfamiliar venues or changes to routine. A little shared understanding can make those moments easier for swimmers and for the adults supporting them.

If a club is gathering information about swimmers’ needs, it should be easy to record, find and act on that information without it getting buried in email threads or one person’s notebook. SwimClub Manager can help clubs keep member notes, communications and volunteer responsibilities organised so the right people have the right context at the right time.

A useful moment to review your own setup

The findings are current, but the issue is not new. Many clubs already have dedicated teachers, coaches and volunteers doing excellent inclusive work. The opportunity now is to make that support more consistent, less dependent on individual memory and easier for new helpers to understand.

A good first step is to ask three questions at your next committee or teaching meeting: how do families tell us what a swimmer needs, who sees that information, and what changes do we make because of it? If the answers are unclear, this new Swim England research gives clubs a timely reason to tighten the process.

Sources: Swim England and Neurodiverse Sport research findings; Swim England training courses calendar.

For clubs, the story is bigger than one famous pool. It is a useful reminder that major-event investment only really works when it leaves behind facilities that communities can actually use once the medals have been handed out.

What has changed at Tollcross?

The main pool reopened on Thursday 30 April following refurbishment supported by £2.9 million from Glasgow Life and Glasgow City Council. The work focused on core pool and plant repairs, including re-tiling the main pool and refurbishing the filtration system.

A further £850,000 from the Glasgow 2026 venue readiness fund has upgraded the main pool area for Games delivery. According to Glasgow 2026, that includes improvements to spectator seating, lighting, competition starting blocks and the video board, with those additions remaining as permanent legacy items for the venue.

That matters because Tollcross is not just a showpiece arena. It is a working community facility, a training home, a club venue and a place where thousands of people have learned to swim since it opened in 1997.

Why clubs should pay attention

When a major facility comes back into use, clubs feel the benefit in practical ways: more reliable training water, better competition conditions, stronger spectator experience and a clearer pathway from grassroots swimming to elite events.

Glasgow Live reported that Tollcross regularly welcomes more than 1,000 recreational and club swimmers each day. That single detail says a lot. International-standard venues are not only for international-standard athletes; they support the ordinary weekly rhythm of squads, lessons, volunteers, families and local swimmers.

Duncan Scott, who helped mark the reopening, made the same point when he described high-quality local swimming facilities as vital for grassroots participation, community health and inspiring the next generation.

The real legacy test

Swimming has seen plenty of "legacy" language around major events over the years. The useful question for club committees is simpler: will the investment still help swimmers on a wet Tuesday evening in November?

In Tollcross's case, the answer looks promising. Pool infrastructure has been repaired, competition equipment has been modernised and spectator areas have been improved. Those are not cosmetic extras; they are the kinds of upgrades that can make events easier to run and training environments better to use.

There will still be some disruption. Tollcross is expected to close again to the public in mid-July ahead of the Games, with exact dates to be confirmed. Clubs using or visiting the venue will need to keep an eye on those access arrangements.

A useful lesson for every swimming community

Most clubs will never train in a Commonwealth Games venue, but every club understands the pressure on pool space. Reliable facilities shape retention, volunteer workload, meet hosting, lesson progression and the confidence of swimmers coming through the pathway.

The Tollcross reopening is a positive example of investment joining up three audiences that are sometimes treated separately: local swimmers, clubs and elite competition. When those needs are planned together, the sport gets more than a short burst of attention. It gets infrastructure that can keep working after the event has moved on.

For SwimClub Manager users, this is also where good administration quietly supports the bigger picture. Clubs with clear registers, meet planning, volunteer coordination and communication are better placed to make the most of quality pool time when it becomes available.

The headlines may focus on Glasgow 2026, but the lasting story is closer to home: good pools, properly maintained and genuinely accessible, remain one of the strongest foundations British swimming has.

That might sound like sector language, but the practical meaning is simple. A pool that supports strong lessons, inclusive sessions, workforce training and health-related activity is more useful to the whole community. It is also more resilient when budgets, staffing and pool time are under pressure.

What has happened?

Swim England and Parkwood Leisure have renewed their strategic partnership for a further five years, with a stated focus on professional excellence and accessibility. One of the main developments is Parkwood Leisure and Lex Leisure working towards the Swim England Water Wellbeing accreditation.

The accreditation is designed to help facilities widen access for inactive people and those living with long-term health conditions. The partnership announcement also points to specialised staff training, water-based sessions linked with exercise referral programmes, and more accessible pool environments.

At the same time, Swim England has announced a new Stoke-on-Trent City Council partnership to deliver the Swim England Learn to Swim Programme across Fenton Manor Sports Complex, Dimensions Leisure Centre and New Horizons Sport and Leisure Centre. That work will include workforce training, technical guidance and support for a structured pathway from first water confidence through to lifelong aquatic skills.

Swim England has also announced a collaboration with Hydrohex, a virtual aqua fitness platform aimed at helping operators fill programming gaps at flexible and off-peak times. Its focus is not swimming technique, but accessible water-based activity such as low-impact strength, cardio and dance sessions.

Why clubs should pay attention

Most swimming clubs are not running leisure contracts, but they depend on the same ecosystem. When pools become better at serving lessons, rehabilitation, older adults, beginners and inactive people, the whole aquatic pathway becomes stronger.

For clubs, that can affect several practical areas:

• more confident children arriving from learn-to-swim programmes;
• clearer relationships with pool operators and local authorities;
• more opportunities for teachers, coaches and volunteers to develop;
• better understanding of how pool time is used across the whole community;
• stronger evidence that swimming facilities support public health, not only sport.

That last point matters. Clubs often feel the impact when pool operators face difficult decisions about timetables, staffing or session viability. Being able to show that swimming supports health, confidence, inclusion and local participation gives the whole sector a stronger story.

Access needs administration behind it

Inclusive pool access is not only about good intentions. It needs organised people, clear records and reliable communication. Lessons need registers, teachers and progression notes. Health-related sessions need suitable staff training and risk awareness. Club pathways need handovers that do not depend on one volunteer remembering who spoke to whom.

That is where clubs can quietly make a difference. A club that keeps member information, welfare notes, volunteer roles, lesson enquiries and parent communication tidy is easier for families to navigate. It is also easier for pool partners to work with.

SwimClub Manager can help with that unglamorous but important layer: keeping the right information in the right place so committees, teachers and volunteers are not relying on scattered spreadsheets, old emails and WhatsApp threads.

A broader view of the pool

The useful lesson from these announcements is not that every club should suddenly run health programmes or virtual aqua classes. It is that clubs should understand where they sit in the wider pool picture.

A child learning to be safe in the water, a parent returning to activity after injury, an older adult using aqua fitness, a volunteer helping at a gala and a squad swimmer chasing county times all rely on the same fragile resource: accessible, well-run water space.

If clubs can speak that language with operators and councils, they are better placed to protect their own needs while supporting the wider community case for swimming. That is good for participation, good for facility sustainability and, ultimately, good for the swimmers who come through the door next.

Sources: Swim England and Parkwood Leisure partnership renewal; Swim England and Stoke-on-Trent City Council Learn to Swim partnership; Swim England Hydrohex collaboration.

Recent regional championship information from Swim England London and Swim England South West makes the point clearly. Coaches, team managers and chaperones need the right accreditation before they are allowed onto poolside, and clubs are being asked to provide volunteers and officials across sessions.

Why this matters before meet weekend

For the Swim England London Summer Championships, coaches, team managers and chaperones must apply through the Swim England National Poolside Pass system. The event information says applicants need the appropriate qualifications and safeguarding checks in place for the whole period covered by the pass, and that each individual must download their pass before attending.

Swim England South West has taken a similar practical approach for its 2026 Summer Championships. Its event update says all coaches and team managers must hold valid accreditation, only accredited coaches and team staff will be permitted on poolside, and clubs entering swimmers are expected to provide volunteers across the sessions.

None of that is surprising, but it is easy to underestimate. A gala weekend can involve multiple squads, several team managers, last-minute withdrawals, young volunteers, officials, chaperones, poolside helpers and parents travelling at different times. If the club does not know who is covered, who has printed or downloaded the right pass, and who is available for each session, small admin gaps quickly become big poolside problems.

A simple club checklist

Club committees and competition secretaries do not need a complicated system to reduce the risk. They do need a clear routine before every major meet:

• confirm which adults need poolside access for each session;
• check safeguarding and qualification dates before the pass deadline, not the night before the event;
• record who has applied for, received and downloaded or printed their pass;
• make volunteer and officials requests visible to parents early;
• share venue rules, access arrangements and warm-up information in one place;
• agree who handles changes if a coach, team manager or volunteer becomes unavailable.

The same checklist also helps protect volunteers. If expectations are written down, parents know what is needed and team managers are not left trying to remember every detail from old emails, WhatsApp messages and spreadsheets.

Safeguarding is operational, not just procedural

Safeguarding requirements can sometimes feel like paperwork, but meet weekends show why they are practical. Poolside is busy, noisy and restricted for a reason. Event organisers need to know who is supervising swimmers, who is authorised to be there, and whether those adults have the correct checks and training.

Swim England's training calendar is also a timely nudge. Multiple Safeguarding in Aquatics webinars are listed in mid-May, alongside teacher, coach and volunteer-related training. Clubs that review their records now can spot gaps early and give people time to book the right course before summer racing or open meets.

Where SwimClub Manager can help

This is exactly the kind of low-glamour administration that makes a club feel well run. SwimClub Manager can help clubs keep member records, volunteer roles, team communications and meet preparation in one place, so competition staff have a clearer view of who is attending and what still needs doing.

The aim is not to create more admin for busy volunteers. It is to make the existing admin easier to trust. When poolside passes, safeguarding dates and volunteer cover are checked early, coaches can coach, swimmers can race and parents get fewer last-minute messages asking for paperwork nobody can find.

Regional championships will always have moving parts. Good club systems cannot remove every wobble, but they can stop avoidable access and safeguarding issues becoming the story of the weekend.

Sources: Swim England London Summer Championships 2026; Swim England South West Summer Championships 2026 update; Swim England training courses calendar.

In this April 2026 Update, our primary focus has been on enhancing the reliability of a crucial financial process: Stripe payment reconciliation. We’ve identified and resolved an intermittent but impactful bug that could disrupt your financial records and operational flow.

The Challenge: Previously, some users experienced an issue where, despite a successful payment being processed via Stripe for an invoice, our system would occasionally fail to correctly update the invoice status to ‘Paid.’ Furthermore, an associated income record might not be generated, leading to discrepancies in financial reporting and requiring manual intervention to correct. This could cause confusion, delay financial closing, and erode confidence in automated processes.

The Solution: We’re pleased to confirm that this reconciliation failure has been thoroughly investigated and fully resolved. Our engineering team has implemented robust changes to ensure that every successful Stripe payment is now accurately reflected across your account. This means invoices will reliably transition to ‘Paid’ status, and corresponding income records will be automatically and correctly generated.

At the core of this release is our dedication to refining existing functionalities and introducing features that pave the way for even greater efficiency and integration.

Key Enhancements in Detail

This update focuses on two significant areas: ensuring data completeness within our API and providing unparalleled support for developers integrating with our platform.

Enhancing Data Integrity: TrialRequests API Endpoints

We understand the importance of comprehensive data for effective management and analysis. In our ongoing efforts to perfect our API offerings, we identified and addressed critical gaps in the TrialRequests API Endpoints.

• What’s New: We have integrated two essential data fields: PrimaryContact and RelationshipToSwimmer .
• The Benefit to You: This enhancement means that when you interact with the TrialRequests API, you’ll now capture more complete and relevant information. For users managing trial requests, this translates to richer data sets, better organizational capabilities, and a more holistic view of your trial participants. It ensures that no vital piece of information is overlooked, improving data accuracy and reducing the need for manual data entry or follow-ups. This is a significant step towards a more robust and self-sufficient API experience.

Empowering Developers: Scalar API Documentation Endpoint

For our developer community, ease of integration and clear documentation are paramount. This update introduces a feature specifically designed to accelerate your development cycles and simplify your interaction with our new API.

• What’s New: We have implemented an interactive Scalar API Documentation Endpoint.
• The Benefit to You: This new endpoint provides a comprehensive, user-friendly interface that allows developers to easily explore the functionalities and specifications of our latest API. Gone are the days of sifting through static documents; with interactive documentation, you can quickly understand endpoints, parameters, and responses. This drastically reduces the learning curve, speeds up integration time, and minimizes potential errors, allowing your teams to build powerful applications and integrations more efficiently than ever before. It’s a direct investment in your success and productivity.

Ready to experience the improvements? Have a look at the updated TrialRequests API endpoints and explore the new Scalar API Documentation. As always, our support team is here to assist you with any questions.

Key Features and Improvements in 7.15.5

This release focuses on delivering impactful changes that address critical operational needs, from financial management to user permissions and application stability.

Streamlined Financial Management: Invoice Write-Off for Uncollectible Debts

Managing club finances often involves dealing with the complexities of outstanding invoices, especially when members depart or debts become genuinely uncollectible. We’ve heard your need for a more formal and efficient way to handle these situations.

• What it is: We’ve introduced a powerful new feature that allows you to formally write off outstanding invoices that are deemed uncollectible. This is particularly crucial for debts from departed members where standard collection processes are no longer viable.
• Benefits for you: This functionality ensures accurate financial reporting, giving you a clearer and more realistic picture of your club’s financial health. It also significantly streamlines the management of bad debt, reducing administrative burden and helping your team focus on active revenue streams rather than chasing unrecoverable funds.

Enhanced Security & Control: Granular Permissions for Email Templates

For clubs with multiple administrators or staff members managing communications, maintaining brand consistency and preventing unintended changes to critical messaging is paramount.

• What it is: We’ve created a new club role permission specifically for editing email templates. This means you now have granular control over who can modify the email communications sent from your platform.
• Benefits for you: This update provides enhanced security and greater control over your club’s official communications. You can delegate responsibilities with confidence, ensuring that only authorized personnel can make changes to your valuable email templates. This leads to improved workflow efficiency for larger teams and helps maintain a consistent, professional brand voice across all member interactions.

Improved Stability: Seamless Member Audit Trail Downloads

We understand that reliable access to crucial data is non-negotiable. We identified an issue that impacted your ability to access important member information.

• What it is: We’ve addressed and resolved a bug where the mobile app would freeze when attempting to download a member’s audit trail via the app, requiring a force close to regain functionality.
• Benefits for you: This fix means you can now reliably and smoothly download member audit trails without interruption. Enjoy a more stable and responsive application experience, ensuring you can access critical historical data quickly and efficiently whenever you need it, without any frustrating freezes.

Key Enhancements and Resolved Issues

This release tackles several important areas, from financial reconciliation to reporting clarity and data integrity.

Enhanced Financial Accuracy: Bank Reconciliation for Invoices with Applied Credit Notes

One of the most significant fixes in this update addresses a critical issue affecting bank reconciliation. Previously, users encountered failures when attempting to reconcile bank statement transactions with invoices that had applied credit notes, even when the amounts perfectly matched the outstanding balance.

• The Problem: Inaccurate or failed reconciliation for specific invoice scenarios.
• The Solution: We’ve refined the reconciliation logic to correctly identify and match bank statement transactions with invoices that have credit notes applied.
• Your Benefit: Enjoy smoother, more reliable bank reconciliation processes. This fix eliminates manual workarounds, saves valuable time for your finance team, and ensures the integrity of your financial records.

Clearer Insights: Progress Report Percentage Display

Based on valuable community feedback, we’re introducing a visual enhancement to progress reports.

• The Problem: A lack of clear, at-a-glance progress indicators within reports.
• The Solution: We’ve added a new “percentage achieved” column (or a similar pictorial representation) to progress reports.
• Your Benefit: Gain immediate, intuitive understanding of how far along each progress report item is. This visual cue improves report readability, facilitates quicker decision-making, and provides better oversight of ongoing projects or goals. This feature was directly inspired by 2 community votes – thank you for your input!

Improved Data Integrity: Meet File Export Accuracy

For our users managing club events and competitive activities, this update brings a crucial correction to meet file exports.

• The Problem: When generating meet files for events configured to accept only licensed entry times, the resulting CSV export incorrectly included personal bests (PBs) that originated from unlicensed events.
• The Solution: The export logic has been corrected to strictly adhere to event configurations, ensuring that only PBs from licensed events are included when specified.
• Your Benefit: Ensure complete accuracy and compliance in your meet file generations. This prevents incorrect data from being used for seeding or event qualification, upholding the integrity of your competitive events.

Enhanced User Experience: Email Date in Search Results

We’ve made a small but impactful change to how email search results are displayed.

• The Problem: Email search results previously only showed the subject, often requiring users to open emails for context.
• The Solution: The email’s send date (for new emails from now on) is now included alongside the subject in the search results list.
• Your Benefit: Quickly identify and locate specific emails with more context at a glance. This enhancement significantly improves the efficiency of your email search, saving you time and clicks.

Driving Efficiency & Enhancing Your Workflow

We understand that every click and every navigation step counts. This update introduces key features aimed at saving you time and simplifying complex tasks.

Streamlined Invoice Management: Direct Delete Option

One of the most requested improvements comes to invoice management. Previously, deleting an invoice from a member’s account page involved multiple steps, requiring you to navigate away from the member’s profile and then search for them again.

• What’s New: We’ve introduced a direct delete button adjacent to each invoice listed on a member’s account page.
• Your Benefit: This significantly reduces the time and effort required to manage invoices. You can now delete an invoice and immediately replace it without losing your context, leading to a much more efficient user experience.

Enhanced API Integration: Seamless Workflow Activation

For our users leveraging the power of our API, this update brings a crucial enhancement to automation.

• What’s New: Creating trial requests or adding new members through the API will now automatically initiate all associated workflows.
• Your Benefit: This ensures greater consistency and automation in your integrated processes. No more manual triggers or missed steps; your workflows will now fire precisely as intended, saving you administrative overhead and ensuring a smooth onboarding experience for new members and trial users.

Strengthening Stability & Refining Functionality

Beyond new features, a significant part of this update focuses on fortifying the stability and reliability of our platform by addressing several key bug fixes. These improvements ensure that core functionalities operate exactly as expected, giving you peace of mind.

• Accurate Bank Reconciliation: We’ve resolved an issue where bank reconciliations involving multiple invoices and credit notes would incorrectly show as successful, even when income records weren’t generated. This fix ensures your financial records are always accurate and reliable.
• Full Email Subject Lines in Drafts: No more truncated subject lines! Emails saved as drafts will now retain their full subject line, regardless of length, preserving the complete context of your communications.
• Robust API Data Handling: We’ve improved our API’s handling of data field lengths, preventing errors when submitted data exceeds database limits. This enhances the stability and reliability of your API integrations.
• Focused Logo Selection: The system logo and report logo selection interfaces will now only display images uploaded to your specific club’s documents section. This simplifies the selection process and prevents accidental use of incorrect images.
• Functional Email Editor Links: We’ve fixed an issue preventing users from entering URLs into the ‘Insert Link’ field within the email editor. You can now seamlessly add functional hyperlinks to your emails for club events and other communications.

API

The API was successfully migrated to the new infrastructure. See the new API docs for more info.

2 Factor Authentication

Bug fix: You can now setup 2FA on your account as expected.

Emailing Contact Invoices

Bug fix: When emailing an invoice to a contact, if you select an email template, the body and subject of the email are now correctly used instead of the default invoice email.

Club Documents

You can now upload .ics files to your club documents folders.

Waiting List

Bug fix: When converting a waiting list member to full member, if they put “none” in the medical details field, it now correctly sets medical history to “No” on the converted member.

Events/Meets

Bug fix: When sending emails to swimmers for events/meets, if the recipient has the mobile app installed, it tries to open the link in the app instead of the web browser.

Reset Password

Bug fix: When using the reset password function via the mobile app, the link in the reset email tries to open in the app instead of the browser.

Club Feed

Bug fix: You can now download club feed attachments as expected.

Finances

Bug fix: Viewing your finances page or an invoice details page now works as expected.

Meets

Bug fix: You can now view/download meet reports.

Important: This fix requires you to log out of the mobile app and back in again (unless you have just downloaded version 5.3.5 and logged in).

The app is currently waiting for review at both Apple and Google. Once accepted they will be rolled out automatically. Please look out for the latest version in a day or two.

Code of Conduct

Bug fix: When viewing a member’s account page, on the Code of Conduct tab, if you have the correct permission you can now update the Acknowledged date for Code of Conducts.

Best Swim Times Report

Bug fix: When you use the “Only Times Swam Before” date filter, that date is not used when you export the results.

Membership Renewals

The system now prompts you if you have not added the “Membership Renewal Link” when you try to send the email.

Mobile App

Bug fix: When you disable push notifications in your device settings, the app no longer prompts you to go to setting to re-enable them each time you open it. Important: Please download the latest mobile app version (5.3.0) from the app stores to install this fixed version.

View All Swimmers

The misleading magnifying glass icon (that you click to view SE Times for that swimmer) has been replaced with a stopwatch icon.

Para Classification

If you have para swimmers, you can now set their classification. This is then used when you export Hy-Tek entry files.

SwimClub Manager API

We are almost ready to launch the API on the new infrastructure. If you use the API and have not yet contacted us to ask for the test URL, please do so as soon as possible. There are breaking changes in the new API that you need to test before we go live.

Relay Teams

You can now create a relay team using the new Select Relay Team report.

Swim Times

Bug fix: When adding a swimmer manually to a meet, clicking the icon to view their PBs now does not include DQ times.

Bug fix: When trying to access the “Import SE times” page, some users received a generic error message.

Open Meet Performance Report

You can now select the date of swim from/to.

Email

You can now email all active members.

View Members Page

We have made the “Name” column wider so names should now be shown on one line instead of wrapping onto two.

Quick Links

Progress Reports has been added to the quick links.

Training Events

Bug fix: You can now upload files to “Training” event types.

Swim England Membership Report

Clubs in England can now run the Swim England Membership Report to check if their data in SCM matches the data Swim England has.

Club Kit

You can now set the order that club kit categories are listed on your club kit page.

Roadmap

We have migrated to a better feature request/roadmap platform.

Club Websites

Bug fix: The pagination on the latest news page now works as expected.

Swim England Rankings Times Import

Clubs in England can now directly import swim times from Swim England using their new API. Go to “Members > Swim Times > Import SE Times” to try it out!

Progress Reports

Bug fix: When bulk updating progress reports, the “Save comments” button now works as expected.

The change is built around a secure API, which allows trusted systems used across the swimming community to connect directly with Swim England's data. In everyday terms, that means less copying and pasting, fewer duplicated records, and a smoother route to accurate times for clubs, coaches and event organisers.

For busy swimming clubs, this is exactly the kind of improvement that matters. A lot of club admin is done by volunteers, often after training sessions, galas and long weekends poolside. Anything that reduces manual entry and helps keep data consistent can make a real difference.

Why This Matters for Clubs

Official times sit at the heart of competitive swimming. They help coaches track progress, support meet entries, and give swimmers and parents confidence that results are being handled properly. When that information has to move between different systems by hand, it can take time and mistakes can creep in.

By opening up a secure route for approved software providers, Swim England is helping create a more connected digital setup for the sport. Clubs should get a more reliable experience, and the people running those clubs should have one less admin headache to deal with.

Built Around Club Feedback

Swim England says the API was developed in response to feedback from affiliated clubs and members. A volunteer project group also helped guide the work, making sure the end result was useful for real club workflows rather than just technically neat on paper.

That practical focus is good to see. Club software only earns its place when it saves people time and makes everyday jobs easier, so building this around what clubs actually need is an important step.

What Happens Next?

Clubs interested in using the new connection should speak to their club management software provider in the first instance. Swim England has also said it is continuing to work with SportsEngine, formerly TeamUnify, so more clubs may be able to benefit from similar improvements in future.

For SwimClub Manager users, we will continue to support better, cleaner ways of managing club data as these integrations develop. It is a positive move for clubs, for volunteers, and for the wider swimming community.

You can read Swim England's original announcement on the Swim England website.

Membership Renewals

You can now start membership renewals for the following member types:

• Coaches
• Teachers

Certificate Renewals

Bug fix: The qualification renewals that show on the dashboard now respect the “Dashboard Certificate Renewal Notification” setting like the Safeguarding and DBS renewals do.

Group Qualifying Report

Bug fix: The cell colours (green, yellow, orange & red) have been added back in this report.

Xero Integration

You can now integrate your Xero account with SwimClub Manager. This allows you to post members and invoices directly into your connected Xero account. For more information, see our help articles.

Member Details

You can now turn off the “Coaching Consultation” section for your members via the extended details tab on the club details page.

Members with the “Manage User Roles” permission can now reset the 2 Factor Login Count for other members.

Club Documents

You can now upload .eps files.

Best Swim Times Report

Bug fix: When selecting a qualifying times group to compare to, the green/red/amber swim time colours have been added back in like they used to be.

Group Qualifying Report

In this report, when times are converted, they are now converted to one decimal place to match all the other reports.

Meets

Bug fix: For relay events with multiple teams, the entry time for each team is now correctly set in the exported entry file.

Trial Requests

You can now export your trial requests in CSV and Excel format.

Event Attendees

When printing event attendees, member disabilities are now included in the medical details column.

Members

Bug fix: When viewing the “All Teachers” page, you can now sort by the table columns as expected.

Account Statements

Bug fix: When you select the “Only Unpaid Invoices” option when emailing account statements, the system now does not send statements to members with a nil balance for that date range.

Emails

Email attachments on mobiles.

Text Messages

You can now set your “sender name” when sending texts from meets.

You can now set your “sender name” when sending texts from club events.

Club Feed

Bug fix – Club feed attachments now show as expected.

Meets

The meet entry report now contains a new page at the end with swimmer totals.

Member Details

New section added under medical details for all members under 18; Coaching Consultation to be in line with Swim England requirements.

You can now edit the date a member joined a group.

Attendance

When adding attendance via your dashboard, any “One Off Attendance” added to that date/session will be included at the end of the table, and also included in the “Attending” figure.

Email Templates

You can now archive email templates.

Credit Notes

The main credit notes page now defaults to only showing unused credit notes.

You can now create a credit note from a member’s profile page.

Stripe Integration

Members can now save a credit/debit card to their account (ad assigned swimmer accounts) so that their invoices can be paid automatically on the due dates.

Members

You can now copy a member via their member details page.

Emails

New field added to the draft emails table; Date Added.

The draft emails table is now sorted by date added.

Meets

You can now set a swimmer’s relay leg up to 10, instead of 8.

Text Messages

We have moved over to a new text messaging provider (the old one was bought out by Cisco/Webex). Important, you need to create a new account with Webex and generate a new API key.

Please go to your “Members > Text Messages > Send texts” page and follow the instructions. For more information, see this help article.

Members

For Scottish clubs the “SS Number” title has been changed to “SASA Number”.

Swim Times

Bug fix: When viewing a member’s swim times, clicking the “View Splits” button now shows the split as expected.

Waiting List

The waiting list table not displays in “date added descending” order.

Club Inbox

Bug fix: When viewing an email with an attachment on an Android device, you can now click the attachment to view/download it.

Text Messages

When sending a text to a club session, the system now includes any volunteers assigned to the session as well as the coaches assigned.