Data Protection Policy

Note: SwimClub Manager is owned and run by BPS Designs Limited.


SwimClub Manager is hosted on the Microsoft Azure platform in the North Europe data centre. 


Our servers have SSL Certificates signed by global leaders in certificates, so all data transferred between the users and the service is encrypted. The encryption is the same as that used for Internet banking. 

Data Protection

At any one time, Windows Azure SQL Database keeps three replicas of data running (in the same data centre), one primary replica and two secondary replicas. If the hardware fails on the primary replica, the Windows Azure SQL Database detects the failure and fails over to the secondary replica. 

In case of a physical loss of the replica, Windows Azure SQL Database creates a new replica automatically. Therefore, there are at least two physical transactionally consistent copies of your data in the data centre. The databases, associated backups and transaction log files are also encrypted using Azure SQL Database transparent data encryption. 

GDPR Compliance

All data is stored in the EU in the Microsoft data centre in Dublin, Ireland. Please see our Privacy Policy for information on how we protect your privacy. 

How is SwimClub Manager more secure than desktop software?

With SwimClub Manager your data isn’t stored on your computer – if your computer crashes, or gets lost, or stolen, all your data remains completely safe and unaffected. 

By allowing your club members to have secure access to your data within SwimClub Manager, it’s much more secure than sending paper copies or spreadsheets around. 

Because we backup your data, you don’t need to. However, you may export your data at any time using the available export reports and these can be in CSV or Excel format so you can manipulate them however you see fit once downloaded. 

Version: April 2018